Private by design
Privacy first: you keep full control over your data with an on-premises AI solution.
- Documents, databases and conversations stay inside your organisation
- GDPR and industry regulations become simpler to satisfy
AI that works where your data lives.Ready solutions for orders, documents and payments.
AIBOX is a real box with ready AI solutions for orders, documents, invoices, payments and customer calls. It sits at your premises, connects to your ERP and accounting system, and is used in plain language.
[01]The three faces of the cube
Three faces. Three promises.
The AIBOX logo is a cube with three faces, and each one stands for something specific. Point at a promise to lift its face.
Simple to use
No IT expertise needed: powerful AI through a user-friendly interface designed for non-technical users.
- Works out of the box, with no complex setup or configuration
- Ask in plain language, by text or by voice
Grows with you
Regular updates bring the newest AI capabilities, so AIBOX stays your gateway to the latest technology.
- Unlimited users, with no per-seat costs
- Add AIBOX units seamlessly as your business grows
[02]Capabilities
What the platform itself can do.
Underneath the ready solutions sits one AI platform. These are the six things it does.
01
Conversational document interaction
Chat with your documents to find information quickly, connecting multiple sources for comprehensive insights.
02
Natural language data queries
Communicate with your data in everyday language and make informed decisions faster, without complex queries.
03
Personalized AI assistants
Create AI helpers tailored to your business needs, with context-aware AI that makes teams more productive.
04
Your team of AI agents
Multiple AI assistants work together to handle complex tasks and automate workflows.
05
Applications in natural language
Develop custom applications by simply explaining what you need, without coding skills.
06
Chatbot integration
An AI chatbot built into your website or application, for better customer support.
[03]How it works
From inbox to ERP, without retyping.
One order, followed through AIBOX. Every step below is a solution you can also deploy on its own.
- 01 · Intake
An order arrives
By email, phone, website, free text, or a photo of a handwritten note.
- 02 · Read
AIBOX extracts the data
The order is read and its data is summarised.
- 03 · Review
An operator approves
A person checks the summary on the operator screen.
- 04 · Enter
Into your ERP
Formatted and entered into your ERP or accounting system.
- 05 · Pay
Ready for the bank
Invoices are aggregated into a file for your online banking.
0 bytes left the building. In an on-premise deployment, every step above runs on your own AIBOX.
[04]AIBOX solutions
Five solution families. Eleven ready applications.
AIBOX has AI agents built in: autonomous software modules that make decisions in real time. Point at a family to see what it does.
01
AIBOX Assistant
From a voice or text chatbot to a daily assistant for repetitive tasks.
What it does
- Moves data from the customer to your internal system and back
- Answers from your own business data
- Handles tasks across different sources and formats
- Takes commands by text or by voice
Results
- Faster answers
- Fewer administrative tasks
- Quick to get used to
- Available 24/7
Solutions in this family
AIBOX Voice Assistant
A voice assistant handling incoming calls. Summarises information in writing, flags required follow-up actions, connects to your system data, and alerts operators when human intervention is needed.
AIBOX ChatBot
24/7 helper for your website. Provides intelligent answers to open questions — Where, When, How, What — connected to your system data, with operator alerts when human follow-up is needed.
AIBOX Orchestrator Expert
An assistant that executes tasks across multiple systems and processes — choosing which system to open, evaluating and combining dependencies. From SDLC orchestration to daily tasks like connecting voice assistant, email, calendar, and all your commitments.
02
AIBOX Documents
Digital, paper or received by email: documents and data processed and entered.
What it does
- Searches across formats: digital, paper, email or Viber
- Enters documents into your internal system (ERP)
- Searches large document bases: manuals, contracts, invoices, reports
- Summarises, compares and extracts key information
Results
- A record of every processing step
- Fast to find and to use
- Output as a table or form ready for ERP
- Automatic upload to another system
Solutions in this family
AIBOX Document Intelligence
Intelligent document processing — from quotes through contracts to invoices. Prepares documents based on your criteria, with easy search, archiving, and full data security.
AIBOX Data
Processes data in the format and content your business needs. Transforms raw information from any source into structured, actionable datasets tailored to your specific requirements.
03
AIBOX Orders
Orders from your website, chatbot, Viber or any other channel: processed and entered.
What it does
- Takes orders across channels: digital, paper, email, Viber
- Enters the order into ERP and checks stock
- Checks status with the courier system and informs the customer
- Tracks returned products
Results
- Fewer calls, questions and complaints
- A better customer experience
- Faster order processing
- Your brand, your tone of voice
Solutions in this family
AIBOX Orders
Collects orders received via email, phone, website, free text, or even photos of handwritten notes. Summarises data for review on an operator screen, then formats it for entry into your ERP or accounting system.
AIBOX Voice Assistant Orders
A voice assistant that "hears" orders received by phone. Summarises and processes the information, then prepares a file for entry into your next system — ERP or accounting.
AIBOX Fleet Planner
Plans regular vehicle routes based on load, direction, category, driver rotation, and other parameters. Optimises fleet logistics for maximum efficiency and minimal costs.
04
AIBOX Sales
From a role-play customer for training to a voice assistant for the admin work.
What it does
- Simulates sales conversations to train your teams
- Scores leads against your own criteria
- Prepares the offer, the contract and the email to the client
- Enters meeting results and next steps into your CRM
Results
- Better prepared sales teams
- Faster lead handling
- More time for real client meetings
- Faster sales and reporting
Solutions in this family
Configured around your own sales process.
05
AIBOX Payments
Invoices, payments and bank statements: processed and entered.
What it does
- Collects invoices and documents from email, your website and bank statements
- Enters the documents into the right system
- Prepares invoices, packing lists and payment documents
- Automates the approval process
Results
- Easier work for accounting and finance teams
- Better reporting and transaction tracking
- A record of every step
- Fewer errors and duplicate transactions
Solutions in this family
AIBOX Smart Invoice
Aggregates invoices arriving via different channels. Processes information by your parameters — invoice number, date, issuer, payment deadline, line items — and prepares data for entry into ERP or accounting with correct sub-accounts.
AIBOX Payments
Aggregates data from received invoices and documents, then prepares a file in the format required by your online banking platform. Streamlines the entire payment cycle from invoice to bank transfer.
AIBOX Integratorsits behind every family: it links your website, ERP, accounting software and online banking, so data flows with no manual transfer.
[05]The box
A real box, not an abstract cloud.
AIBOX ships as real hardware for local deployment: a working AI appliance from day one, without a procurement project.
- Hardware included
- Unlimited users, up to the full capacity of the unit
- Data never leaves your organisation
AIBOX in white
The same appliance, light finish.
AIBOX in black
The same appliance, dark finish.
Add a unit
Additional AIBOX units join seamlessly as your business grows.
Prefer not to host a box?
Your infrastructure
On your own servers
The same AIBOX software, installed in your data centre or private environment, under your own security policies.
- Uses hardware you already have
- Your access rules
Zero maintenance
Managed AIBOX
A fully managed service in the cloud, for teams that prefer maximum flexibility and no maintenance.
- 24/7 monitoring
- Managed updates
[06]The platform
What comes with the platform.
Every AIBOX runs the same platform underneath the solutions.
- Latest AI model updates
- User management
- Private co-pilot
- System performance monitoring
- Entra ID single sign-on
- Advanced data integration
- Chatbot integration options
- Training resources
- Online and phone support
Availability of individual features depends on your package.
[07]Industries
AIBOX in action
From clinics to factory floors — wherever documents, data, and customers meet, AIBOX finds hours to give back.
Healthcare
Patient records, insurance summaries, and standard reports — retrieved and drafted in seconds, with data that never leaves the clinic.
Finance
Instant document access and compliance checks for loan officers and service teams, with client data entirely on your own servers.
Legal
Find relevant cases, summarise complex statutes, and keep every confidential document protected inside your office.
Education
Researchers and staff query statistics, summaries, and comparisons in plain language — no data team required.
Manufacturing
Quality reports summarised on demand, defect trends visible immediately, and supervisors back in control of the line.
Retail
Ask what sold best, spot ordering patterns, and give staff AI assistants that speed up customer service.
[08]FAQ
Frequently asked questions
Q1How much does AIBOX cost?
Our solutions come with flexible pricing and packages based on your needs, the solutions you want to use, and the specifics of your business. Contact us for a custom quote.
Q2What hardware do I get?
With the on-premise deployment you get real hardware: a working AI appliance from day one. If you prefer, AIBOX can run on your own servers or as a managed cloud service.
Q3Does my data leave the company?
In an on-premise deployment your documents, databases and conversations stay inside your organisation, with no third-party AI cloud involved. For teams that would rather not run infrastructure, we also offer a managed option.
Q4Which systems does AIBOX connect to?
AIBOX integrates with the systems you already have, such as ERP, accounting software, your website, CRM, online banking and courier systems, so data is entered automatically with no manual transfer.
Q5How many people can use it?
As many as you like. There are no per-seat costs: you use AIBOX up to the full capacity of the hardware, and when you need more, you add another unit.
Q6Do we need an in-house IT team?
No. AIBOX is designed for non-technical users and works out of the box, with no complex setup. Deployment, connecting your systems and training your team are part of the service.
[09]Get in touch
Request a quote for AIBOX.
Tell us which process you want to automate. We'll get back to you within 24 hours. No commitment required.